Executive Assistant & Office Manager - HydroNeo Indonesia (Surabaya) Reporting directly to the Group CEO

HydroNeo is aninternational smart aquaculture technology company and the market leader in Thailand. We are now establishing our Indonesian operations in Surabaya, with a growing local team of developers, marketing, and sales. We are a young, dynamic company seeking a highly organized and proactive Executive Assistant & Office Manager to join our team in Surabaya.

About the Role

This pivotal position involves providing comprehensive administrative and operational support to the Group CEO while managing the day-to-day functions of the Surabaya office. The ideal candidate will be a key liaison, ensuring seamless operations and enabling the CEO to focus on strategic growth.

Key Responsibilities

• Manage complex executive schedules, coordinating meetings, travel, and appointments with precision.
• Provide high-level administrative support, including correspondence, document preparation, and report generation.
• Oversee office operations, including facilities management, vendor coordination, and procurement.
• Maintain and manage office systems, databases, and records efficiently.
• Handle confidential information with discretion and professionalism.
• Support the CEO in preparing for meetings, presentations, and strategic initiatives.
• Assist with event planning and coordination for internal and external functions.
• Collaborate with the growing local team to ensure smooth office functionality.

Requirements

• Minimum Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience (3+ years) in an Executive Assistant, Office Manager, or similar administrative leadership role.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Outstanding communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Strong problem-solving abilities and initiative in identifying and resolving operational issues.
• Ability to work independently and collaboratively within a team setting.
• Understanding of basic office management principles and best practices.

HydroNeo offers a dynamic work environment within the expanding Indonesian aquaculture sector. This role provides a unique opportunity to contribute significantly to the foundation of our Surabaya operations and support the leadership driving our regional growth.