Executive Assistant & Office Manager - HydroNeo Indonesia (Surabaya) Reporting directly to the Group CEO

HydroNeo Indonesia,a dynamic and growing organization based in Surabaya, East Java, seeks a highly organized and proactive Executive Assistant & Office Manager to provide essential support to our Group CEO. This role offers exceptional career stability within a professional environment, moving beyond a standard 9-to-5 schedule. The successful candidate will be the CEO's primary point of contact, handling a diverse range of administrative and operational tasks with precision and discretion.

About the Role

You will serve as the crucial operational backbone for the CEO, ensuring seamless workflow and efficient management of critical functions. This position demands flexibility, initiative, and the ability to manage multiple priorities effectively. Your contributions will directly impact the smooth operation of the executive office and support the broader organizational goals.

Key Responsibilities

• Provide comprehensive administrative support to the Group CEO, managing communications, scheduling, and travel arrangements.
• Act as the primary liaison for the CEO, handling inquiries and messages with professionalism and confidentiality.
• Organize, process, and maintain accurate records for invoices, receipts, and supporting financial documentation for monthly accounting cycles.
• Ensure all financial documents are complete, accurate, and submitted promptly to avoid delays.
• Offer support to the local Human Resources function, assisting with administrative tasks and documentation.
• Maintain office systems, manage supplies, and ensure a well-organized and functional workspace.
• Identify opportunities to improve office efficiency and support processes.

Requirements

• Proven experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role.
• Exceptional organizational skills and meticulous attention to detail.
• Strong proficiency in office software (Microsoft Office Suite, particularly Excel and Outlook).
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels.
• Discretion and the ability to handle sensitive information confidentially.
• Proactive approach, ability to work independently and manage multiple priorities in a fast-paced environment.
• Relevant educational background or equivalent experience.