Assistant & Secretary

PT Surya Cipta Sempurna seeks a dedicated Assistant & Secretary to provide essential administrative and secretarial support within our Jakarta office. This role involves managing daily office operations and ensuring smooth communication flow. The successful candidate will act as a key liaison between staff, management, and external partners, handling a variety of clerical and organizational tasks to maintain efficiency.

About the Role

The Assistant & Secretary will be responsible for a broad range of administrative functions. Core duties include managing correspondence, scheduling appointments and meetings, maintaining accurate records and databases, and preparing documents. This position requires meticulous attention to detail and the ability to prioritize multiple tasks effectively within a dynamic office environment.

Key Responsibilities

• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain organized filing systems (physical and digital) for documents and records.
• Prepare and proofread correspondence, reports, presentations, and other materials.
• Assist with event coordination and logistics as required.
• Provide general administrative support to the office and specific teams.

Requirements

• Proven experience in an administrative or secretarial role, preferably within a corporate setting.
• Excellent organizational skills and the ability to manage multiple priorities efficiently.
• Strong written and verbal communication skills, with a professional demeanor.
• Proficiency in standard office software (Microsoft Office Suite, email systems).
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Attention to detail and a proactive approach to problem-solving.
• High school diploma or equivalent; additional relevant qualifications are advantageous.